Skip to main content

Processing of (personal) data by the entity in charge of the online application process

Privacy Statement for Candidates

1. Introduction

We value your privacy and are committed to protecting your personal data. This privacy statement explains how we collect, use, and safeguard your data during the recruitment process, in compliance with the General Data Protection Regulation (GDPR) and other relevant local legislation. 

2. Controller Information

Vicky Noelanders – Chief People & Environment Officer
Address: 84 Ecclestone Square, London SW1V 1PX, UK 
Phone:  +44 (0)203 961 9951 

3. Personal Data We Collect 

During the recruitment process, we may collect and process the following personal data: 


  • Identification & Contact Data: Name, address, email, phone number. 

  • Professional & Educational Data: CV, work experience, education, skills, certifications. 

  • Application Data: The role applied for, the source of application, and any cover letter or references provided. 

  • Other Optional Data: LinkedIn profile, additional documents you choose to share. 

  • Legal Data (if applicable): Work permit, right to work in applied country if needed.

4. Purpose for Processing 

We process your personal data for the following purposes: 


  • Processing job applications and assessing suitability 

  • Communication during the recruitment process 

  • Compliance with legal obligations (e.g. work permits) 

  • Inclusion in our talent pool for future opportunities 

5. Data Retention

By submitting your CV, you consent to us retaining your data in our talent pool for up to 36 months to consider you for future relevant opportunities, unless you request its deletion as per your rights in Clause 8. 

  • If you are hired, your data will be retained in your employee records. 

  • If required by applicable regulations, we may extend the retention period to comply with legal obligations. 

6. Data Sharing and International Transfers 

Your data will be accessible only to authorized HR personnel and relevant hiring managers. It may be shared with: 


  • Internal departments involved in the recruitment process. 

  • Third-party service providers (e.g., background check companies), under strict confidentiality agreements. 

  • Legal authorities, if required by law. 

  • Affiliated companies within our corporate group, where necessary for recruitment purposes.


If data is transferred outside the EEA (European Economic Area), we ensure adequate protection through EU Standard Contractual Clauses (SCCs) or other approved mechanisms. 

7. Data Security

To guarantee that your data is protected from unauthorized access, loss, or misuse, it is stored safely within our HR system that is fully compliant with cyber and data security regulations and best practices. Regular security audits and compliance reviews are conducted to ensure data protection standards are met. 

8. Your Rights 

Under the GDPR  you have the right to: 


  • Access your personal data 

  • Rectify inaccurate or incomplete data  

  • Request deletion  

  • Object to processing, especially if based on legitimate interest 

  • Withdraw consent at any time (including Talent Pool) 

  • File a complaint with the relevant data protection authority if you believe your rights have been violated.

To exercise your rights, contact compliance@cycle0.com.

9. Updates to This Privacy Statement

We reserve the right to update this statement to reflect legal changes or improvements in our recruitment process. The latest version will always be available. 


Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.